Privacy Policy
Last Updated: August 13, 2026
The Society of the Ingalls Family ("SOTIF," "the Society," "we," "our," or "us") respects the privacy of our members, family members, supporters, website visitors, and others who interact with the Society. This Privacy Policy explains the types of information we may collect through our website, how we may use and protect that information, and the choices available to you.
Information We May Collect
Depending on how you interact with the Society and our website, we may collect information that you voluntarily provide to us, including:
-
Name
-
Email address
-
Mailing address
-
Telephone number
-
Membership information
-
Family and genealogical information submitted in connection with membership or Society activities
-
Event registrations and related information
-
Communications or inquiries sent to the Society
-
Information, photographs, documents, stories, or other materials voluntarily submitted to the Society
-
Donation or payment-related information, when applicable
Our website and the services used to operate it may also automatically collect certain technical information, such as browser type, device information, IP address, pages visited, and general website usage information.
How We Use Information
Information collected by the Society may be used to:
-
Process and maintain memberships
-
Communicate with members, prospective members, supporters, and website visitors
-
Respond to questions and requests
-
Organize Society meetings, gatherings, programs, and events
-
Maintain Society records
-
Support genealogical, historical, and archival activities
-
Preserve family stories, records, photographs, memorabilia, and other materials when they have been submitted or provided for that purpose
-
Administer donations, scholarships, or other Society programs as they are developed
-
Send newsletters, announcements, and other Society communicationsImprove our website, programs, and services
-
Meet legal, financial, and organizational requirements
Family, Genealogical, and Archival Information
Preserving Ingalls family history is an important part of the Society's mission. Because of this, members and others may choose to provide genealogical information, family histories, photographs, documents, stories, or other historical materials.
The Society recognizes that some family and genealogical information may be personal in nature. Submission of information to the Society does not automatically mean that all submitted information will be made publicly available.
The Society will strive to handle family, genealogical, and archival materials responsibly and in a manner consistent with the purpose for which they were provided. Additional permissions, agreements, or archival policies may apply to materials intended for preservation, publication, research, exhibition, or public access.
Sharing of Information
The Society does not sell or rent personal information.
We may share information when reasonably necessary with trusted service providers that assist us in operating our website, processing payments, communicating with members, organizing events, or conducting other Society activities.
Information may also be disclosed when required by law, when necessary to protect the rights or safety of the Society or others, or when you have authorized or requested its disclosure.
Membership Information
Information submitted as part of a membership application or membership record may be used to determine membership eligibility, maintain Society records, communicate with members, and administer Society programs.
Certain membership categories may require family lineage or genealogical information. Such information will be used for legitimate Society purposes associated with membership and the preservation of family history.
Payments and Donations
When online payments or donations are available, transactions may be processed by third-party payment providers. The Society may receive information necessary to document and administer the transaction but may not directly receive or store complete payment card information.
The privacy practices of third-party payment processors are governed by their respective privacy policies.
Cookies and Website Technology
Our website may use cookies and similar technologies to help the website function properly, understand how visitors use the site, remember preferences, and improve the visitor experience.
Some third-party services incorporated into the website may also use cookies or similar technologies according to their own privacy policies.
Visitors may be able to manage cookies through their browser settings and, where provided, the website's cookie preferences.
Third-Party Services and Links
Our website may contain links to historical sites, museums, organizations, social media platforms, payment processors, or other third-party websites and services.
The Society is not responsible for the privacy practices, security, or content of websites or services operated by third parties. We encourage visitors to review the privacy policies of those services before providing personal information.
Children's Privacy
The Society values the participation of families and future generations. However, our website is not intended to independently collect personal information directly from children without appropriate involvement or authorization from a parent or legal guardian.
Parents or guardians who believe that a child has provided personal information to the Society inappropriately are encouraged to contact us.
Protecting Your Information
We take reasonable administrative and technical measures to protect personal information under our control. However, no website, electronic communication, or method of data storage can be guaranteed to be completely secure.
Your Choices
You may contact the Society to:
-
Request that we update or correct personal information you have provided
-
Ask questions about information you have submitted
-
Request to stop receiving optional Society communications
-
Ask about the Society's privacy practices
Certain information may need to be retained when required for legal, financial, historical, archival, or legitimate organizational purposes.
Changes to This Privacy Policy
The Society may update this Privacy Policy as our organization, website, programs, and legal obligations develop. Changes will be posted on this page with an updated revision date.
We encourage visitors and members to review this policy periodically.
Contact Us
Questions or concerns regarding this Privacy Policy or the Society's handling of personal information may be directed to:
Society of the Ingalls Family